How do you facilitate a lessons learned session?

How do you facilitate a lessons learned session?

When running a lessons learned meeting, hold a round-table talk and collect feedback openly. Take notes on a whiteboard or a large notepad. Create columns for what did and did not go well, and ask participants to add comments. When a project is successful, a team will generally feel good and be open to discussion.

What is the best way to present lessons learned?

Presenting lessons learned It’s important to include the positive and the negative, or the metrics will be meaningless. They’re good at indicating how the project’s maturing, and can identify trends or key events. A good rule for metrics reports is to use is KIS MII – Keep It Simple; Make It Interesting.

How do you discuss lessons learned?

Fully capture the essence of the discussion and finalize a formal lessons learned document. Validate lessons learned, seek clarification when/where necessary. Summarize lessons learned and provide teams with a summary deck. Socialize and refine; disseminate lessons learned within each project team.

How do you share lessons learned?

Here are five ways that you can try:

1. Post-project reviews. Your project does have a scheduled post-project review, doesn’t it?
2. Team meetings. You don’t have to wait until your post-project review in order to share lessons learned.
3. Lunch and learn sessions.
4. One-to-one meetings.
5. Wikis.

How do you manage lessons learned?

Level 1: Lessons Learned Process

1. Step 1: Identify Lessons Learned. Step 1 of the lessons learned process is to identify comments and recommendations that could be valuable for future projects.
2. Step 2: Document Lessons Learned.
3. Step 3: Analyze lessons learned.
4. Step 4: Store lessons learned.
5. Step 5: Retrieve lessons learned.

How do you create a lesson learned database?

How Do I Set Up a Lessons Learned Database Using SharePoint?

1. Create Lessons Learned Content Type.
2. Create Issues Tracking and Lessons Learned Lists.
3. Create Lessons Learned Custom List with Lookup Column.
4. Add Custom List Columns to Lessons Learned Content Type.
5. Create Simple Dashboard Page to Connect Lists.

How do you prepare a lesson learned document?

How to Document Lessons Learned

1. Decide on the metrics you want to document for your reports.
2. Ask the team what went well and what can be improved.
3. Organize these responses into a document that’s easy to read and reference.
4. Collect and store these documents for reference in future projects.

What is the purpose of lessons learned?

The ultimate purpose of documented lessons learned is to provide future project teams with information that can increase effectiveness and efficiency and to build on the experience that has been earned by each completed project.

How do you communicate lessons from a project?

Here are five ways you can improve your project lessons-learned practices.

1. Start Lessons-learned Collection from Kick Off.
2. Add Lessons Learned to Your Agenda.
3. Show Discretion in What Lessons You Communicate.
4. Collect Project Nitty-gritty.
5. Communicate with Previous Project Managers.

How do you create a lesson learned document?

Best Practices

1. Reuse lessons in your project.
2. Create lessons learned throughout the project.
3. Identify Items in lessons learned Sessions.
4. Include all your experiences.
5. Involve all stakeholders while preparing the lessons learned.
6. Solicit feedback from all stakeholders.

What should be in a lesson learned document?

Include all your experiences. Be sure to should include positive as well as negative experiences in the lessons learned document to add the highest value to all the future projects in the organization. Involve all stakeholders while preparing the lessons learned.

What lesson learned means?

Lessons learned or lessons learnt are experiences distilled from past activities that should be actively taken into account in future actions and behaviors. The experience may be positive, as in a successful test or mission, or negative, as in a mishap or failure…

How to conduct a successful lessons learned meeting?

For your first meeting, it’s prudent to plan ahead as far as you can. Schedule the lessons learned meeting with sufficient warning time to your crew and make sure that the meeting actually takes place in the room you reserved on time. Assign someone to take notes.

What are the ground rules of a team meeting?

Some ground rules that you might find useful to establish at the beginning of the meeting include: 1 Everyone will have an opportunity to provide their ideas 2 Lessons learned are NOT meant to be personal 3 Each person can speak but does not have to speak. If a team member has nothing to contribute, they may say “pass”

How do you run your lessons learned?

The way I like run lessons learned is to ensure everyone has a voice! So, I like to first pose the question for discussion. For example: “What can we do differently in project planning?” Then we will go in a round table where everyone will have the opportunity to share their thoughts.

What can we learn from lessons learned on any project?

Brad Egeland Creator and Author of Top Project Management Blog: Bradegeland.com Lessons learned on any project is a great way to learn what all key stakeholders think went right and wrong on the engagement.