Common questions

Can external users access shared mailbox?

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Can external users access shared mailbox?

Only people inside your organization can use a shared mailbox. External users: You can’t give people outside your business (such as people with a Gmail account) access to your shared mailbox. If you want to do this, consider creating a group for Outlook instead.

How do I give a mailbox access to another user?

Select the user you want, expand Mail Settings, and then Select Edit next to Mailbox permissions. Next to Send as, select Edit. Select Add permissions, then choose the name of the person who you want this user to be able to send as. Select Add.

How do I access another user’s mailbox in Office 365?

In the Navigation bar on the top of the Outlook Web App screen, click on your name. A drop-down list will appear. Click Open another mailbox. Type the email address of the other mailbox that you want to open, and click Open.

How do you add an external user to a distribution group?

Add external contacts to my distribution group

  1. Sign in to the Exchange admin center.
  2. Go to recipients, and then select groups.
  3. Select the name of the Distribution list and.
  4. In the new window, select membership and.
  5. Choose the contact(s) and select add.
  6. Select OK.
  7. Your new contact(s) are now under Members.

Does a shared mailbox need an AD account?

If you want the user account associated to the converted shared mailbox to use a mailbox yes you need a license as shared mailboxes cannot be mapped to a AD User Account for login. Shared mailboxes do not have login accounts.

Does full mailbox access Allow send as?

Full access permissions let a user directly sign in to a mailbox by using Outlook or Outlook Web Access (OWA) and then add that mailbox as a secondary mailbox in Outlook. However, full access permissions do not let the user send as or send on behalf of the mailbox. Those permissions are granted separately.

How do I give permission to a shared mailbox in Office 365?

Enable Office 365 Mailbox Sharing

  1. Sign in to Office 365 Admin Center.
  2. Select Users > Active Users.
  3. Select the user that requires delegate access.
  4. Expand “Mail Settings.”
  5. Find “Mailbox Permissions” and select Edit.
  6. Add or modify users as required. Once complete, select Save.

How can I see what users have access to my mailbox?

In order to check who has access to a single mailbox, run the following cmdlet:

  1. Get-MailboxPermission -Identity arleta.
  2. foreach ( $mailbox in $mailboxes ){Get-MailboxPermission -Identity $mailbox .Identity -User [email protected]}

How do you detect who granted full access permissions to another user’s mailbox?

How to Detect Who Granted Full Access Permissions to Another User’s Mailbox

  1. Open the Exchange Management Shell, and run the following cmdlets:
  2. Run eventvwr.
  3. You can also find this information in Exchange Admin Center in your browser → Compliance Management → Auditing → click “View the administrator audit log”.

How do I access another mailbox in Outlook?

Open another user’s Mailbox in Outlook Client

  1. Open Outlook on your PC.
  2. Click on the File tab.
  3. Click on Open & Export.
  4. Click Other User’s Folder.
  5. In the Name box, enter the name of Mailbox of which you have been granted Sharing or.
  6. Delegate Access permissions, or click Name to select from a list.
  7. Click OK.

What is mailbox delegation?

Allows the delegate to send messages from the mailbox or group. If you assign the Send on Behalf permission to a mailbox that’s hidden from address lists, the delegate won’t be able to send messages from the mailbox.

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