What is microfilming and uses in office management?
What is microfilming and uses in office management?
Microfilm is a storage method that businesses used in the past to store a large amount of information in a smaller, more manageable format. Microfilm falls within the subset of microform, which envelopes other types of storage using a similar method.
What is inactive file?
Inactive files consist of paperwork and other information that is no longer required to conduct daily business. These files might consist of tax forms from three years ago, purchase orders for products that have already sold, or information about customers who last bought from you more than a year ago.
How will the use of microfilms help preserve history?
Microfilm is a cost effective way to preserve your most important documents, books, photos and more. Under adequate storage conditions, microfilm will last for 500 years. In fact, microfilm saves 95% of the space required to store paper documents.
What is microfilming invoice?
Microfilming is the process in which documents, newspapers or book pages are reduced to a very small size and copied on micro photographic film.
How do I handle inactive files?
Here are several tips for managing your inactive files:
- Review Your Retention Schedule. Your record retention schedule establishes a timeline for which files to keep, whether they’re active or inactive.
- Shred the Excess. The problem with inactive records is they take up space.
- Go Digital.
- Go Offsite.
What is microfilming and how does it work?
Microfilming is the process of turning a document into microfilm. Microfilm most often refers to taking physical records (such as newspapers) and converting them into microfilm. However, there is a process by which you can convert digital images into microfilm: this is called archive writing.
When did microfilm become a primary method of preservation?
The 1980s and 1990s continued with microfilm creation as a primary mechanism for record preservation, and also saw the computer start to be utilized in microfilming. Computer output microfilm (COM) was used for items such as insurance documents and catalogs.
What is Computer Output Microfilm (COM)?
Computer output microfilm (COM) was used for items such as insurance documents and catalogs. When the 21st century started, digitization was on the rise and continues today. Many collections that were microfilmed decades ago are now being scanned into electronic formats for more rapid access and availability.
How long does microfilm last?
How long does microfilm last? If stored properly, microfilm has a 500-year lifespan. This makes it great for long-term preservation and minimal storage. You might be thinking, “if I have a bunch of microfilm rolls, why wouldn’t I just get them scanned and store them electronically?
